Shluchim VAGet your VA

Less admin. More shlichus.

Trained virtual assistants for shluchim, shuls, yeshivas and Jewish organizations.

$9.50 an hour from five hours a week. $8.50 from 20 hours.

Shluchim VA recruits, trains and manages virtual assistants with the needs of shluchim in mind. Hiring and managing employees is its own job. Let us do it for you.

See what a VA takes on
Shluchim talking outside the International Conference of Chabad-Lubavitch Emissaries, 2023

Hand it off.

Everything on this list is work a Shluchim VA can take off your desk, from the CRM to the phone.

27of 27 off your desk

Data and donors

  • Log donations as they come in
  • Thank-you letters, the same week
  • Clean up the CRM before the campaign
  • Smart groups: Shabbos regulars, Hebrew school parents
  • Add every new face to the CRM
  • Import the RSVP list after the event
  • Sign-up forms for the Seder and Hebrew school
  • Bookkeeping in QuickBooks
  • Turn your voice notes into to-dos
  • Write up board meetings

Organization

  • Your calendar: classes, simchas, meetings
  • Reminders for yahrzeits and birthdays
  • Book meetings with donors and families
  • Answer the community's questions
  • Research venues, suppliers and grants
  • Book the hall, the caterer, your Kinus flights

Calls

  • Personal calls on your behalf
  • The calls a Chabad House secretary makes
  • Call around before the Seder, the gala, the Shabbaton
  • Calls with suppliers, the bank, the insurer
  • Wait on hold, so you don't have to
  • Arrange meetings with the city, the school, the venue

Email and social media

  • Keep the inbox answered
  • Post the class schedule and event photos
  • Invoices for Hebrew school and camp
  • Send the weekly Shabbos email
  • Invites for every program: Purim, Lag BaOmer, the Seder
A crowd at the lighting of the World's Largest Menorah in Manhattan, 2023

More time with your community.

Our assistants are here to get shluchim and shluchos out of the office and into their communities.

How it works

How to get your VA

  1. Set anappointment

    Tell us about your Chabad House, the CRM and website you use, and what you want off your plate.

  2. Get matchedwith a VA

    We find the most qualified hire for you and prepare them for the day-to-day needs of shlichus life.

  3. Pay asyou go

    Packages start at five hours a week, so you only pay for as much as you need. Bills come every four weeks.

  4. Ongoingsupport

    Once your VA is assigned to your moisad, we keep supporting them, so they can meet any challenge that comes up and you don't have to.

$9.50 an hour. $8.50 from 20 hours.

You might not need someone all day. Packages start at five hours a week, so you only pay for as much as you need.

About $380 every four weeks: 10 hours a week at $9.50 each.

every four weeks · 10 hours a week × $9.50

Worked out at $9.50 an hour for 5 to 19 hours a week, and $8.50 an hour from 20 hours. Bills come every four weeks, for the four weeks before.

What would you hand off? · pick any

10 hoursa week
Send on WhatsAppEmail it insteadOr fill in the new-client form
Mendel KhutoretskyMendel KhutoretskyShluchim VAWhatsApp (561) 220-5400

What shluchim say

Shluchim VA has been super helpful and practical. I'm doing so much more. Strengthening relationships and just getting more things done.

Rabbi Yaakov HorvitzChabad of Rego Park

I really enjoy working with Shluchim VA. They are responsive, professional and warm. I recommend highly!

Sara Gita SobleCreate Relationshift

I am very happy. I've suggested Shluchim VA to several other Shluchim and really help spread the word to everybody.

Rabbi Daniel IllulianThe J House, Beverly Hills

Questions, answered.

Hours, billing and how we work. Anything else, message us.

What can a VA do for my Chabad House?

Data management (transcribing meetings and voice notes, cleaning up your CRM, bookkeeping, recording donations and sending thank-you letters), organization (your calendar, reminders, appointments, research and online reservations), calls (Chabad secretary calls, attendance calls, waiting on hold for you) and email and social media (replies, posts, weekly emails, program invites and invoicing).

Do your assistants understand Jewish communal life?

Yes. Our virtual assistants are trained, professional and familiar with the sensitivities and nuances of working with Jewish institutions, from the busy Yom Tov seasons to fundraising cycles, event planning and life-cycle moments.

Who hires and manages the VA?

We do. Hiring and managing employees is its own job. We find the most qualified hire for you, prepare them for day-to-day shlichus life and keep supporting them once they're working with you. We're here for you along the way too.

How many hours do I need?

As many as you like, from five hours a week. You only pay for as much as you need, and from 20 hours a week the rate drops to $8.50 an hour.

What does it cost?

$9.50 an hour for 5 to 19 hours a week, and $8.50 an hour from 20 hours a week. Packages start at five hours a week.

How does billing work?

Bills are issued every four weeks, usually on a Monday, covering the four weeks before. Payment is collected the next business day.

What if a bill looks wrong?

Contact us as soon as possible. Payment collection is paused while we look into it, and we'll keep you posted on the resolution.

Can I get a refund?

Email your request to office@shluchimva.net. We look into it within 24 to 72 hours, and if a refund is appropriate it's issued the next business day.

I'm a virtual assistant. Can I work with you?

Send us your resume at recruitment@shluchimva.net.

Get your VA today.

Spend more time with your community, and less time on admin.

Message us on WhatsApp